Rental inspection reports
Turn one walk-through into an audit-ready inspection report.
Open the EvidenceGraph iPhone app and record a single narrated walk. It transcribes the video, extracts the findings, checks every safety fixed-set, and compares move-out against move-in—so security-deposit disputes end with the evidence on your side. No paper checklists, no forms during the walk.
iPhone app coming soon to the App Store. Set up your office on the web today.
Recording walk
Kitchen · narrating condition
2 gaps to re-capture
How it works
Walk & narrate
On the iPhone app, record one continuous video and describe what you see as you move through the property. That's the whole field workflow—no checklist to tap through.
Transcribe & extract
EvidenceGraph transcribes the walk, pulls out findings area by area, and runs a vision check on the fixed sets—smoke/CO, keys, data plates, panel, meters, shutoff—then flags any gaps to re-capture before you leave.
Audit-ready report
Get a dated PDF with the condition of each area, the safety checks, and a move-in vs. move-out comparison—including the plain-language list of what a tenant owes to get their deposit back.
The EvidenceGraph app
Capture every inspection from your pocket.
The iPhone app is how the field works. Point the camera, narrate one continuous walk, and the app uploads it and comes back with a gap list to clear before you leave. No clipboard, no laptop, no forms.
Coming soon to the App Store.
- Native camera capture—one continuous, narrated video per walk.
- On-site gap review: re-capture anything missed before you drive off.
- Move-in vs. move-out comparison and the tenant deposit-back list, in hand.
- Works offline-friendly; uploads and processes as soon as you have signal.
The field describes. The office judges.
Your inspector's only job is to walk the unit and talk. Everything that usually eats an afternoon—writing up findings, chasing the shots you forgot, comparing against the last inspection—EvidenceGraph does from the video, so the report is done before you're back in the car.
- One continuous narrated video—captured on the native iPhone app.
- Fixed-set safety checks and a gap list so nothing is missed on site.
- Move-out compared to the move-in baseline: new vs. pre-existing vs. resolved.
- Original video + transcript kept for verification. Export any time.
Baseline comparison
Deposit disputes decided by evidence, not memory.
Every property runs a lifecycle—move-in baseline, pre-move-out, post-move-out. Each walk is diffed against the baseline area by area, so you can show exactly what changed during the tenancy and generate the tenant's “to get your deposit back” list automatically.
- Auto-linked to the prior baseline, or set one from the office.
- Per-area deltas: new damage, pre-existing wear, and resolved items.
- Tenant-actionable items surfaced as a clear deposit-back checklist.
- Every finding traces back to dated, narrated video.
Call documentation
Document IRC §469 material participation from your calls.
EvidenceGraph records and transcribes your property-management calls, extracts each management decision with a time estimate, and builds an audit-ready report to defend your material participation hours—so the same platform that inspects your properties also backs up how much you run them.
Questions, answered
How EvidenceGraph turns a walk-through into a defensible inspection report.
- What is a rental inspection report?
- A rental inspection report documents the condition of a property at a point in time—typically at move-in and again at move-out. It records the state of each room, appliances, and safety equipment so the landlord and tenant have a shared, dated record. EvidenceGraph builds this report from a single narrated walk-through video instead of a paper checklist.
- How does the walk-through video work?
- On the iPhone app, the inspector records one continuous video and narrates what they see as they walk the property. EvidenceGraph hosts and transcribes the video, then reads the transcript to pull out findings—damage, wear, and notable conditions—automatically, area by area. No form to fill out during the walk.
- What are the fixed-set safety checks?
- Certain items should be captured on every inspection: smoke and CO detectors, keys and remotes, appliance and equipment data plates, and the electrical panel, meters, and water shutoff. EvidenceGraph runs a vision check to confirm each of these "fixed sets" was captured, and builds a gap list of anything missing so the inspector can re-capture it before leaving the property.
- How does EvidenceGraph protect security deposits?
- Each move-out walk is compared against the move-in baseline. EvidenceGraph produces a per-area diff—what is new damage, what was already there, and what has been resolved—and a plain-language list of what the tenant would need to address to get their deposit back. Because everything traces to dated, narrated video, the report holds up in a dispute.
- What is the gap list?
- After the video is processed, EvidenceGraph computes a deterministic list of anything the inspection is missing—an uncaptured smoke detector, an appliance plate that never came into frame, a room that was skipped. The inspector clears these gaps with a quick re-capture before they leave, so the final report is complete the first time.
EvidenceGraph is record-keeping software, not a tax or legal advisor. Consult a qualified professional about your specific situation.